Adjusting Schedules for Workers

When to Use This Guide

Use this document to guide you through Adjusting Schedules for TSMs in Workday. Only for hourly TSMs in the Distribution Centers.

Prior to Adjusting Schedules

  1. Ensure all tasks in your inbox regarding time off and job changes have been completed
  2. Schedules should not be generated too far into the future

Editing Shifts for a TSM

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
    1. Will default if you only have access to one organization
  5. Once the schedule is generated, you can click on the shift for a TSM and adjust the in/out time, skill, licensure, & meals
  6. You will need to publish/republish the schedule, if already published

Posting an Open OT Shift

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
    1. Will default if you only have access to one organization
  5. Click Actions
  6. Click Add Shift
  7. Enter the Shift Details
  8. Check off the “Post to Open Shift Board” checkbox
  9. Click Save/Publish
  10. You will need to publish/republish the schedule, if already published
  11. Once a TSM applies to cover the shift, you will receive a task to approve the coverage in your Workday inbox.
  12. Approve or Deny the coverage
  13. If you approve, go to the schedule for that worker and update their schedule to reflect the new schedule
  14. Republish the changes
  15. The TSM will receive a notification that it has been updated.

Posting Shift for a Week at a Time (i.e. 4 days a week for 10 hours a day)

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
    1. Will default if you only have access to one organization
  5. Click Actions
  6. Click Add Shift
  7. Enter the Shift Details
    1. Post on a Monday and indicate in the Shift Notes that this is for an updated weekly schedule and state the days/times
  8. Check off “Post to Open Shift Board” checkbox
  9. Click Save/Publish
  10. You will need to publish/republish the schedule, if already published
  11. Once a TSM applies to cover the shift, you will receive a task to approve the coverage in your Workday inbox.
  12. Approve or Deny the coverage
  13. If you approve, go to the schedule for that worker and update their schedule each day to reflect the new schedule
  14. Republish the changes
  15. The TSM will receive a notification that it has been updated.

Clearing Schedule

*Can only be done prior to Publishing the Schedule

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
  5. Click Apply
  6. Click Actions
  7. Click Clear Schedule
  8. Click Yes, Clear Schedule when it pops up

Print Schedule

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
  5. Click Apply
  6. Click Actions
  7. Click Print Schedule

Refresh Schedule

*Should be done each time you view the schedule

  1. Click Menu in the upper left corner
  2. Click Time and Scheduling Hub
  3. Click Scheduling in the Menu on the left
  4. Choose the appropriate Scheduling Org from the drop down just to the right of Time and Scheduling Hub
  5. Click Apply
  6. Click Refresh Schedule
  7. This will show updates to all recent conflicts

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