Managing Time Off – View Balance, Request, Edit, or Cancel

When to Use This Guide

Use this as a quick reference to guide you through managing absences, viewing your time off balance, requesting time off, canceling time off, or correcting time off requests.

Manage Absence

  1. Click on Manage Absence from Absence under Applications on your homepage
  2. Manage Absence takes you to the Absence Calendar where you can ViewBalance/Request Time Off/Edit or Cancel Time Off and View Your Recent Time Off Requests

Viewing Your Time Off Balance / Requesting Time Off

  1. Click on Manage Absence from the Absence application on your homepage
  2. Manage Absence will take you to the Absence Calendar
  3. To the right side of the pane, you can view Absence Balance for today or as of a date. Recent Time Off requests are listed on the Manage Absence screen to its right.
  4. Here you can select the days and click on the Request Absence
  5. Select the Type of Absence from the drop down.
  6. Click on Edit Individual Days to adjust hours for individual days as needed
  7. Enter Comment as needed (optional)
  8. Click on Submit Request, it will go to your manager for approval. Note that it will show gray in the Absence Calendar until your manager has approved the time off.

Alternatively, you can also access ‘Request Absence’ from the Absence application on your homepage

  1. Click the Absence under Applications on your homepage
  2. Click the Request Absence button in the Request section
  3. The absence calendar will pop up
  4. Choose the date(s) you would like to request off. Click Continue
  5. Select the Type of Absence from the drop down.
  6. Click on Edit Individual Days to adjust hours for individual days as needed
  7. Enter Comment as needed (optional)
  8. Click on Submit Request, it will go to your manager for approval. Note that it will show gray in the Absence Calendar until your manager has approved the time off.

Canceling/Correcting Time Off Request

  1. Click on Manage Absence from the Absence application on your homepage
  2. Manage Absence will take you to the Absence Calendar
  3. You can access an approved time off displayed in green to Edit hours or to Cancel the request. The change will go to your manager for approval.
  4. You can access unapproved time off displayed in grey color to Cancel the absence request. *Please note that you will need to cancel the entire request. If you just need to edit the day(s) or hours you will need to re-enter the request if it is not approved.

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